Location: Philadelphia, PA
Executive Assistant to CFO
Duties range from administrative to project based, and include arranging meetings, handling information requests, preparing reports and correspondence, liaising with the Leadership Team, and managing the CFO’s workflow and schedule. This position is privy to confidential information and as such, requires a high degree of confidentiality, professionalism, diplomacy and discretion. The ideal candidate will be highly organized, reliable, detail oriented, and self-motivated. As manager of the CFO’s calendar and workflow, this person will be the first point of contact and must be a flexible, skilled multitasker with a high energy level and willing to work extra hours as needed.
- Manage CFO’s workflow and schedule
- Manage calendar
- Arrange and prepare for meetings as required
- General administrative tasks
- Maintain and manage records and files
- Agreement/Lease execution
- Process tax payments and miscellaneous state filings
- Purchase Order Management
- Take minutes of weekly departmental meetings
- Monthly financial report generating and review
- Quarterly financial review preparation
- Formalize and maintain corporate minutes
- Ability to stand-in for CFO at meetings and calls if appropriate
- Adhere to strict confidentiality of sensitive matters
- Anticipate needs of CFO and effectively
Compensation and Benefits:
- $45,000 - $60,000 base salary
- Highly competitive benefits package including PTO, healthcare, dental, life, and 401K
- Company laptop and other electronics will be provided
- Paid trip to annual holiday event
Required Education and Experience
- Bachelor’s degree preferred
- Proficient with Mac Operating System and Microsoft Office or similar software
- Experience working with confidential information
- Excellent verbal and written communication skills
- Strong organizational skills
- Superior independent work habits
(Keywords: Executive Assistant, EA, Assistant, Admin, Administrative, C-level support, C-level admin, office manager, Data Entry)